So my company is growing (good thing) and now that we have 5 employees, I am starting to think about how do we handle all of the different online accounts? So far, the 40-50 accounts I have created with my email address and a generic "company password". But I can see this is unsustainable.

I know things like last pass or 1Password exist but I am curious to see how other small businesses have approached this. Should we create a specific email for all online accounts? Like accounts@ or something?

Lots of online accounts are allowing for use of Google Accounts (we have g-suite) which is nice, but having multiple g-accounts on the same machine (individual@ and an accounts@) would get cumbersome pretty quickly. SO looking to see if anyone has found a silver bullet just yet.

agfox06 said:

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So my company is growing (good thing) and now that we have 5 employees, I am starting to think about how do we handle all of the different online accounts? So far, the 40-50 accounts I have created with my email address and a generic "company password". But I can see this is unsustainable.

I know things like last pass or 1Password exist but I am curious to see how other small businesses have approached this. Should we create a specific email for all online accounts? Like accounts@ or something?

Lots of online accounts are allowing for use of Google Accounts (we have g-suite) which is nice, but having multiple g-accounts on the same machine (individual@ and an accounts@) would get cumbersome pretty quickly. SO looking to see if anyone has found a silver bullet just yet.

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To the extent you can, my preference would be to utilize individual accounts for such sign-ins. What sorts of sites are you accessing to get to 40-50?

I have a couple of small businesses, one with 20+ employees and another with 4 of us. For the larger, we have a hosted Outlook / 365 or whatever they call their emails stuff these days and then any system access like vendor portals, Dropbox, customer websites, etc use their individual email addresses. I have access to everyone's email and we can manage through employee transitions pretty easily.

Anytime we have shared email accounts and shared passwords, it ultimately leads to issues. If a person leaves, the shared password has to be changed and that becomes cumbersome. Or as passwords expire then you are communicating out those shared passwords.

For the smaller company, I set it up through G-Suite with our domain name and manage additional accounts that way.

Only shared accounts we have are customerservice @ fkaftcenterprises . com and such and those simply forward to other individual email addresses.

I use 1Password personally and you can send folks the password through the app and I believe you can manager users and passwords for certain sites and such. So you can setup company Amazon account and share that login for a certain time period and if you change the password it updates across those users / shared - per my understanding.

With logins, the general rule is sharing = bad and individual = good.