Doctors: Cares Act & Outpatient Practice Relief?

1,423 Views | 5 Replies | Last: 5 yr ago by Kool
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ag0207
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AG
Not that I am aware of. I work in a specialty that was still functioning rather well until the Texas Medical Board threatened to suspend your medical license if you continued to perform non-emergent procedures. Their reasoning is to preserve PPE. Once this occurred it basically caused the office to switch to straight office visits or telemedicine. At that point it was not financially sustainable to keep the office doors open so we converted to telemedicine.

Many of my patients are not interested in telemedicine which caused volume to drop to 30% of normal volume. In my specialty procedures drive revenue so once the ability to perform procedures was limited our business started drying up. Since then we furloughed a large portion of our staff. We can make this work for a while but if it drags on to long we may be in a world of hurt along with many others.
Kool
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AG
There is absolutely no reason to NOT apply for a SBA loan under the CARES act if you have a small business (fewer than 500 employees). I am a solo practicioner who belongs to a single specialty group practice (difficult to explain and VERY complex due to one Pete Stark of California, thank you VERY little). Our 19-provider group is in the application process. From what I heard from a solo practicioner, the initial application is two pages and gets you into your bank's queue (provided they are participating with their SBA lender). Further regs and the final application are expected to be written within the next two weeks. The loan is forgiven at the end of the term provided that you are maintaining full employment during the loan. Contact your CPA to get your payroll, benefits, rent, and other approved expenses itemized and submit an application if you have fewer than 500 employees.

Edit:
From our Academy's online Forum:
"The PPP in the CARES legislation allows for forgiveness as long as your number of employees stays stable and the money is spent on payroll, utilities and rent or mortgage. The percentage that can be forgiven is determined by the number of full time equivalents currently working compared with last year. Payroll information and receipts will need to be presented to the loan administrator to receive forgiveness."

Edit 2:
URGENT MESSAGE FROM JAMES C. DENNENY III, MD

On March 27, we discussed some of the financial opportunities made available by the CARES Act, particularly the availability of small business loans through U.S. Small Business Administration (SBA) approved lenders. The Paycheck Protection Loan Program (PPP) is one of the most valuable elements of the bill and applicable to our private practice members. I would like to thank one of our members, John M. Moore, MD, for providing the Q&A presentation from the SBA for dissemination to our members. Additionally, we are linking to valuable SBA resources that include identification of local SBA approved lenders. Again, I would encourage you to move quickly to apply for the funding authorized by the CARES Act. We will continue to identify additional materials that can be of value to our members during this time of crisis.

Jim Denneny
AAO-HNS/F EVP and CEO

COVID-19 Financial Relief CARES Act: PPP Loans Q&A

What is the Paycheck Protection Loan Program?
The Paycheck Protection Program (PPP) is a brand-new loan program structured around the SBA's existing 7(a) loan program and will fund loans to qualifying small businesses.

Who is eligible for the Paycheck Protection Program?
A business, including a qualifying nonprofit organization, is eligible for PPP loans if it (a) meets the applicable North American Industry Classification System (NAICS) Code-based size standard or other applicable 7(a) loan size standard, both alone and together with its affiliates; or (b) has an employee headcount that is lower than the greater of (i) 500 employees or (ii) the employee size standard, if any, under the applicable NAICS Code. Businesses that fall within NAICS Code 72, which applies to accommodations and food services, are also eligible if they employ no more than 500 people per physical location. Sole proprietorships, independent contractors, and self-employed individuals are also eligible. More information on the NAICS-Code-based size standards can be found here.

How do business affiliates affect borrower eligibility for PPP loans?
Applicants typically must include their affiliates when applying size tests to determine eligibility. However, the CARES Act waives the affiliation requirement for the following applicants:
  • Businesses within NAICS Code 72 with no more than 500 employees;
  • Franchises with codes assigned by the SBA, as reflected on the SBA franchise registry; and
  • Businesses that receive financial assistance from one or more small business investment companies (SBIC).

Who can make PPP loans?
Banks that are currently approved SBA 7(a) lenders and other banks that get approved by the SBA and the Treasury Department to specifically become PPP lenders. PPP lenders will be delegated authority to make and approve PPP loans, with no additional SBA approval required. Search the SBA lender tool.

What underwriting standards will PPP lenders use?
PPP lenders will only be required to consider whether an applicant was in operation on February 15, 2020, and either had employees for whom it paid salaries and payroll taxes or paid independent contractors. Applicants will not be required to demonstrate repayment ability.

What is the maximum loan amount for a PPP loan?
The maximum PPP loan available to any business is 2.5 times the average monthly payroll costs of the business over the year prior to the date of the PPP loan, excluding the prorated portion of any annual compensation above $100,000 for any person. There are some adjustments for seasonal employers and an overall maximum loan amount of $10 million.

How can PPP loan proceeds be used?
PPP loan proceeds can be used for:
  • Payroll costs;
  • Group healthcare benefit costs and insurance premiums;
  • Mortgage interest (but not prepayments or principal payments) and rent payments; and
  • Interest on debt that existed as of February 15, 2020.

What is considered a payroll cost for PPP loan purposes?
"Payroll costs" include vacation, parental, family, medical and sick leave; allowances for dismissal or separation; payments for group health care benefits, including insurance premiums; and retirement benefits. Calculations vary slightly for seasonal businesses and businesses that were not in operation between February 15 and June 30, 2019.

Will PPP loans be forgiven?
PPP loans can be forgiven to the extent that the loan proceeds have been used for payroll costs and the following:
  • Certain utilities, including electricity, gas, water, transportation, and phone and Internet access for service that began before February 15, 2020; and
  • Additional wages paid to tipped employees.
These costs must be incurred and paid during the eight weeks after the loan is made.

The amount forgiven will be reduced based on failure to maintain the average number of full-time equivalent employees versus the period from either February 15, 2019, through June 30, 2019, or January 1, 2020, through February 29, 2020, as selected by the borrower.

The amount forgiven is also reduced to the extent that compensation for any individual making less than $100,000 per year is reduced by more than 25 percent measured against the most recent full quarter.

Reductions in the number of employees or compensation occurring between February 15, 2020, and 30 days after enactment of the CARES Act will generally be ignored if the action (layoff or salary reduction) is reversed by June 30, 2020.

Forgiven amounts will not be considered cancellation of indebtedness income for federal tax purposes.

What are the primary terms of the PPP loans?
Any amount not forgiven as described above will bear interest at a maximum rate of 4 percent and mature no later than 10 years after the amount of forgiveness is applied.

When will payments begin on PPP loans?
Payments on PPP loans will be deferred for 6 to 12 months.

What are the terms of the deferral on PPP loans?
SBA will issue guidance on the terms of the deferral period.

Do PPP loans have collateral or personal guaranty requirements?
PPP loans have no collateral or personal-guarantee requirements. There will be no recourse to owners of borrowers for nonpayment, except to the extent proceeds are used for an unauthorized purpose.

Are PPP loans guaranteed by the government?
PPP loans are backed by a 100 percent guaranty from SBA.

What fees will have to be paid to the SBA on PPP loans?
The SBA has waived prepayment penalties, guaranty fees and the annual fee applicable to other 7(a) loans.

Edit whatever: A really good summary of the PPP benefit.
The Idiot's Guide to the Coronavirus Emergency Loan Program
No material on this site is intended to be a substitute for professional medical advice, diagnosis or treatment. See full Medical Disclaimer.
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Prexys Moon
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Yes I am a dentist and our office is part of a larger group. Had a big zoom meeting last night on the CARES act. If it does what it says it does, it will be great and really help us out.
FIDO95
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AG
Kool,

Thanks for posting that information. I'm a solo practitioner and I'm seeing what everyone else is. I'm down to 30-40% of what I would typically see. People don't want to come in for routine checks ups or follow ups. Additionally, with the kids not in school kissing on each other, sick numbers are way down (which is kind of the point of the quarantine). My gut is telling me to go for the SBA with the idea of getting the forgiveness later.

However, I know several people in the medical HR field that have pointed out that the loan is not without risk. What happens when the loan money runs out and you are still at 30-40% volume? You are going to have to cut staff and hence lose your chance for loan forgiveness. Now you are on the hook for the money you took. His advice to me was to cut my staff to 30-40% as those individual can basically get $15/hr on unemployment and you can hire them back when things pick up. It is sound advice but I just don't think I have the heart to take it.
No material on this site is intended to be a substitute for professional medical advice, diagnosis or treatment. See full Medical Disclaimer.
Kool
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AG
My business is EASILY 85% down. Being a surgical subspecialist, I have no surgical cases, patients don't want to come in, and I feel that these telemedicine visits are really a joke. I feel like I am damned if I do bring a patient in and actually perform an examination, and damned if I don't and just to a telemedicine visit and make a minimally-educated guess as to what's going on and how to treat them.

Regarding your question, you can keep paying your staff. But if your staff is missing work due to the Coronavirus they are eligible for benefits under extended FMLA provisions of legislation enacted, if I recall, at the beginning of last week. Staff is eligible for Partial Unemployment if you have reduced your hours of operation, if they are having to stay at home because they have a minor whose school is closed (remote learning), if they are medically fragile and have been advised to be out of a physician's office, etc. You need to consult your Benefits Provider through whoever does your HR and get the info to your staff. You give their information to the DOL, and it is the employee's responsibility to seek out benefits.

The big group of doctors I am associated with did a furlough of 75% of their staff today, with the intention of re-hire after the CARES/PPP money comes into the practice from the SBA loan. Most are trying to "string things along" until this money becomes available, myself included. This really needs your full attention right now, in order to maintain cash flow for your practice, for yourself, and for your employees.

Edit: Maybe cross-post on the Business and Investing Forum. There are a lot of business types on that Forum who could point you in the directions you need.
No material on this site is intended to be a substitute for professional medical advice, diagnosis or treatment. See full Medical Disclaimer.
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